Powerful All-In-One Business Platform
What Activities Can You Do in BillBook Portal?
BillBook Enterprise ERP is engineered for Indian retailers, wholesalers, distributors, manufacturers, and service enterprises. Manage your entire commercial operations in one unified, cloud-secured platform:
Core Activity
Sales & GST Invoicing
- GST Tax Invoices: Generate professional B2B, B2C, SEZ, and Export tax invoices with automated CGST, SGST, IGST calculations.
- Multi-Template Print: Print in standard A4 sheet or Thermal POS rolls (2-inch / 3-inch) with your business logo and payment UPI QR.
- Challans & Estimates: Issue Delivery Challans, Quotations, and Proforma Invoices with 1-click conversion to finalized bills.
- Returns & Credit Notes: Issue Credit and Debit Notes with instant automatic customer ledger balance adjustments.
- WhatsApp & PDF Sharing: Dispatch invoices instantly to customers via WhatsApp, Email, or downloadable PDF.
Procurement
Purchases & Vendor Management
- Purchase Invoices: Record vendor bills with item HSN codes and automated Input Tax Credit (ITC) tracking.
- Smart OCR / AI Parser: Upload supplier PDF bills or scanned receipts for automated line-item data extraction.
- Vendor Payments: Record payments via Cash, Bank Transfer, Cheque, or UPI with complete payment vouchers.
- Vendor Ledgers: Monitor vendor outstanding balances, payment aging analysis, and credit limits.
- Purchase Orders: Track vendor orders from placement to goods receipt note (GRN).
Stock Control
Inventory & Warehousing
- Real-Time Stock: Live item inventory counts with automated low-stock warnings and safety reorder alerts.
- Serial & IMEI Tracking: Track individual serial numbers, IMEI, and batches with warranty history.
- Multi-Warehouse: Manage multiple shops, godowns, and branches with Inter-Store Stock Transfer slips.
- Bulk Excel Import: Import thousands of products, barcode numbers, prices, and categories via Excel spreadsheet.
- Stock Adjustments: Record physical inventory audits, shrinkage, damaged goods write-offs, and stock reconciliation.
Financials
Accounting & Ledgers
- Double-Entry Accounting: Automated general ledger posting with debit/credit balance verification for every transaction.
- Party Ledgers: Complete customer and vendor ledger account statements with running balances & PDF export.
- Expense Vouchers: Track daily operational expenses (rent, salaries, office utilities) with category tagging.
- Financial Reports: Real-time Profit & Loss (P&L), Balance Sheet, and Trial Balance reports.
- Cash & Bank Books: Maintain daily cash register logs, bank statements, and journal audit entries.
Govt. Compliance
GST Compliance & E-Way Bills
- E-Invoicing (IRN): Direct government portal integration for IRN generation and signed B2B QR codes.
- Transit E-Way Bills: Generate transit E-Way bills with vehicle registration details and printable slips.
- GSTR-1, GSTR-2 & GSTR-3B: Ready-to-file monthly GST returns summarizing outward supplies & Input Tax Credit.
- Chartered Accountant Sharing: Grant your CA read-only portal access for rapid tax audits and return filing.
- Tax Compliance Calendar: In-app statutory deadline calendar alerts for timely GST and TDS filing.
Administration
Enterprise Control & Security
- Role-Based Staff Access: Create user accounts with custom privileges for Admin, Accountant, and Billing Staff.
- Two-Factor Authentication (2FA): Military-grade login security using Mobile SMS OTP, Email OTP, or Authenticator App.
- Multi-Company Switching: Seamlessly switch between multiple business firms with strict data isolation.
- Online Product Catalog: Publish an online web store directly from your item catalog for customer self-ordering.
- Automated Backups: Secure cloud backups and full encryption ensuring zero commercial data loss.